AI File Organiser

Gulf University Bahrain — Proof of Concept

POC · 20 File Limit
Watcher Active

🔒 POC Limit Reached

This demonstration is limited to 20 files. To process your full document library and connect to SharePoint, contact Naztec to discuss a full implementation.

Contact Naztec → contactus@naztec.org
📊 Processing Progress
Files Processed 0 / 5
⚠ POC limit reached — contact Naztec to unlock
Ready
⬆️ Upload to Folder
📂

Click to select a folder

All files inside will be uploaded into the target folder above

📁 Select Source Folder
Available Folders
No folders yet. Upload a folder or files below to get started.
👁 Watch for New Files
Auto-process any new files added to this folder
⚡ Live Activity Feed
🤖
Activity will appear here when processing starts.
✅ Processed Files
📋
Renamed files will appear here.
🗂 Organised Output
No files organised yet.
📘 How to Use This Tool
  1. Choose "Select Folder" to upload an entire folder from your computer, or "Select Files" to pick one or more individual documents. The system will automatically name the upload using your folder name or the current date and time.
  2. Once uploaded, click the folder name that appears in the Available Folders list to select it as your source.
  3. Click Scan Selected Folder
  4. Watch the AI read each file, extract student details, and rename and sort it automatically
  5. Check the Processed Files table to see every file's new standardised name and category
  6. Click Download Organised Files to save a zip of all renamed and sorted files to your device
  7. Enable Watch for New Files to let the system automatically process any future files added to the same folder
  8. This proof of concept is limited to processing 20 files in total — email contactus@naztec.org to unlock unlimited processing
🚀 Future Enhancements Available
  • Direct SharePoint Integration: Connect to your university SharePoint document libraries so files are renamed and organised automatically without any manual uploading
  • Automated Folder Monitoring: The system monitors designated SharePoint folders 24/7 and processes new files the moment they are saved by any staff member
  • Bulk Historical Processing: Process thousands of existing student files across all faculties in a single automated run with no file limit
  • Custom Naming Rules: Define your own filename format and category rules to match Gulf University Bahrain's exact document management standards
  • Multi-Language Support: Extract metadata from Arabic and bilingual documents with full Unicode filename support
  • System Integration: Connect to your Student Information System to validate student names, IDs and course codes automatically during processing
  • Audit Trail and Reporting: Full processing logs exported to Excel showing every file renamed, moved and categorised with timestamps
Contact Naztec to discuss full implementation: contactus@naztec.org · naztec.org